Oregon State is an international public research university that draws people from all 50 states and more than 100 countries. We go wherever the challenges are, push ourselves to the very edge of what’s known and keep going. We are determined to forge solutions. We are diverse and welcoming. We embrace our responsibility to Oregon and the world, building a future that’s smarter, healthier, more prosperous and more just. We see what could be and have worked relentlessly for 150 years to make it so.
2 campuses, 11 colleges, 12 experiment stations, Extension programs in all 36 counties, 200+ academic programs — COUNTLESS IMPACTS.
Job Name
Coordinator, Project Portfolio
Brief Description
The Office of the Registrar at Oregon State University is seeking a Coordinator, Project Portfolio. This is a full-time (1.00 FTE), 12-month, professional faculty position located in Corvallis, Oregon.
Job Type
Full-Time
Education Level Required
Bachelors
Location City
Corvallis, OR 97331, United states
Contact Person
Autumn Landis
Contact Email
autumn.landis@oregonstate.edu
Contact Phone
541-737-2018
How to Apply
For more information and to apply for this position, please visit the OSU jobs website.
Position Summary
The Office of the Registrar is an Oregon State University mission-critical unit. We serve as an innovative partner, providing a clear path for student success. Institutional integrity is ensured through our strict adherence to confidentiality. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. We are able to provide continual outstanding service because of our commitments to excellence, equity, collaboration, and innovation. The Office of the Registrar is dedicated to providing a welcoming and inclusive work environment in which each individual is treated with dignity and respect and is valued for contributing to student success at Oregon State University.
The Coordinator – Project Portfolio is a key member of the Projects and Communications team, responsible for managing administrative tasks related to ongoing projects within the Office of the Registrar. This role involves planning, coordination, data compilation and timely execution of tasks to maintain project timelines. Key responsibilities include: Collaboration and communication for building and maintaining strong partnerships across the institution by using effective communication; Coordination and execution of tasks related to project deadlines including arranging project meetings with appropriate stakeholders and collecting important details regarding project objectives; Data analysis and reporting required to research and analyze project-related data, prepare reports and create project-related documentation; Adaptability and flexibility is required for success in this position. The ability to pivot quickly, handle ambiguity and remain flexible in a fast-paced environment.
The Coordinator – Project Portfolio works closely with project managers, Office of the Registrar leadership and representatives from various university departments. The day-to-day responsibilities ensure smooth project operations and successful outcomes within the Office of the Registrar. The Coordinator will contribute to the diversity, equity and inclusion efforts that are outlined in OSU’s Diversity Action Plan which have the goal to expand access to higher education, solve problems through research and innovation, and enhance prosperity for every community across the state, and by extension the nation and world.
Position Duties
65% Portfolio Administration
Project planning
Project Coordination
Problem solving and decision making
Collaboration and communication
25% Data Collection, Analysis, and Reporting
5% Staff Development
5% Other duties as assigned
Bachelor’s degree in communication, administration, management or related field.
Three years of experience providing project planning and coordination for a program or office.
Effective written and verbal communication skills, reaching audiences of differing technical and functional backgrounds
Demonstrate effectiveness in collaborating, communicating, and building relationships as a team member and with stakeholders who have various identities, cultural backgrounds, communication styles and expectations.
Experience managing deadlines and prioritizing multiple assignments with attention to detail, often on tight timelines and under pressures.
Ability to analyze complex issues and situations, identify alternative solutions, forecast consequences and recommend effective courses of action
Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace
Demonstrated leadership with ability to take initiative and work independently
Proficiency using Microsoft Office Suite or other similar applications
Preferred Qualifications
Professional experience in higher education
Experience working in a Registrar’s office
Experience creating and presenting training materials, process maps, summary reports or visuals of data analysis findings
Project management, Lean Six Sigma, or Business Analysis education or experience
