The Assistant Registrar for Statistical Reporting and Analysis will have a broad range of responsibilities that include completing various enrollment and data reports required by federal, state, and institutional bodies, and submitting them by the specified deadlines.

Department: Office of the Registrar
Appointment Type and Duration: Regular, Ongoing
Salary: $81,000 - $91,000 per year
Compensation Band: OS-OA08-Fiscal Year 2022-2023
FTE: .6

Application Review Begins

June 15, 2023; position open until filled

Special Instructions to Applicants

Please submit resume, cover letter, and 3 professional references.

Department Summary

The Division of Student Services and Enrollment Management advances the University of Oregon's tradition of excellence by enrolling and retaining high-achieving scholars from Oregon, across the country, and around the world. We work on behalf of prospective students, current students, and their families through each phase of the enrollment process: the college search, admission, registration, financial aid, matriculation, transition, and onward to graduation.

The Office of the Registrar is responsible for academic and classroom scheduling, student registration, enrollment verification, grading and academic records maintenance, transfer credit articulation, degree audits, core general education requirements, degree awarding, student data/statistical analysis, veterans benefits, FERPA compliance, and transcript services. These responsibilities, assignments, and services are completed within institutional policies and standards as well as related state and federal laws and regulations.

Position Summary

The Assistant Registrar for Statistical Reporting and Analysis will have a broad range of responsibilities that include completing various enrollment and data reports required by federal, state, and institutional bodies, and submitting them by the specified deadlines. These reports may include the 4th-week Profile of Students, the Student Centralized Administrative Reporting File for the Higher Education Coordinating Commission (HECC), the National Collegiate Athletics Association (NCAA) graduation rates reports, and data files for the University of Oregon Office of Institutional Research.

In addition to report generation, the Assistant Registrar will be responsible for evaluating current database and statistical computing processes and designing new ones to track student enrollment efficiently and implement office business practices. They will work with Information Services (IS) staff to import jobs or data into the Banner system and advise on the design of enhancements to the Integrated Data Reporting (IDR) system.

The Assistant Registrar will also assist faculty and staff in designing and processing institutional, departmental, or individual ad hoc reporting requests, using either the Banner Oracle tables or the IDR. This includes error reports, degree and commencement reports, scheduling reports, registration priority files, and lists. They will be responsible for ensuring that all requests for non-directory information from outside the university comply with the Family Education Rights and Privacy Act (FERPA), the University of Oregon, and department policies.

Furthermore, the Assistant Registrar will be involved in the development and analysis of institutional, curricular, and student data. They will also provide assistance to support staff in resolving problems with software/programs in the daily maintenance of the Banner Student Information System and direct staff responses to requests for information from the Banner Student Information System.

The Assistant Registrar will be responsible for implementing University and departmental system and records security policies as a Banner system security officer, assisting with granting access to Banner Student module security classes, and reviewing and updating security class membership.

As a member of the Office of the Registrar management team, the Assistant Registrar will support, direct, and guide office operations and classified staff. They will engage in professional development activities and study to improve managerial and research and analysis skills. Finally, the Assistant Registrar will provide support and training for software and assistance in resolving problems using Banner and the IDR.

Hybrid, Remote Eligible: This position is based in Eugene with some level of flexibility including the option to work on-site, hybrid, or fully remote. All adjusted work arrangements require supervisor and leadership approval.

Minimum Requirements

• Bachelor’s degree.
• Experience with large relational databases and SQL.
• Experience using a programming language.
• Experience with report writing.
• Experience working with confidential data.

Professional Competencies

• Excellent customer service skills.
• Excellent organization skills and interpersonal skills.
• Proficiency in Microsoft applications (such as Excel and Word).
• Demonstrated ability to communicate effectively including in writing.
• Experience working collegially and collaboratively with faculty, staff, and students from a variety of diverse backgrounds, as well as working independently.
• Demonstrated willingness to learn emerging technologies and develop new skills.

Preferred Qualifications

• Three years working with student data.
• Experience using Python and VBA.
• Experience with Oracle.
• Experience with Banner.
• Experience with Cognos.
• Experience producing reports for state or federal agencies.

FLSA Exempt: Yes

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All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.