Registrar Assistant (10/29/21 Filing Deadline)

Employer Info:

UC San Diego
Job Name
Registrar Assistant (10/29/21 Filing Deadline)
Brief Description
Under the general supervision of the Assistant Registrar, the Registrar Assistant in Academic Records is responsible for following all policies and regulations of the UC, the UC San Diego Academic Senate, and Federal Family Educational Rights and Privacy Act (FERPA) when resolving issues and making changes to student records. Examples include (but are not limited to) grades, name changes, social security information updates, withdrawals, retroactive course adds/drops, reinstatements, general petitions, posting transfer credit for intercampus visitors, graduate exchange programs, and continuing students, posting grades for the Education Abroad Program (EAP), college action forms, credit by examination and corrections to the records generated by academic colleges. This position also provides customer service to students, faculty, and staff across the university.

CX Union Contract Position

Career Position (100%)

Hiring Salary Range $51,531-$53,891/year

Campus Location, Office of the Registrar
Job Type
Education Level Required
Location City
La Jolla, CA 92093, United states
Contact Person
Erica Kinslow
Contact Email
Contact Phone
How to Apply
Apply Online:
Direct Link
Click here for more info
Job Details

QUALIFICATIONS (10/29/21 Filing Deadline, Job #112488)

  • Ability to review and interpret documents from educational systems, including transcripts, grading systems and curricula. Ability to recognize inconsistencies in academic records including duplication of course content, repetition and falsification.

  • Ability to prepare accurate and concise reports, correspondence, notes and memos. Ability to edit written material with excellent command and recognition of English grammar and spelling.

  • Proven ability to analyze and evaluate records, both historic and current versions. Ability to manage records and resolve discrepancies.

  • Skill in implementing and following university policies, procedures accurately and effectively.

  • Ability to handle sensitive matters with tact, discretion and confidentiality.

  • Skill in following through task/functions with accuracy and attention to detail.

  • Demonstrated ability to follow complex written and oral instructions.

  • Skill and ability to make effective use of campus resources. Ability to compile, interpret and analyze data utilizing multiple resources and references.

  • Excellent interpersonal skills and the ability to employ fundamental advising techniques with sensitivity, including appropriate referrals to campus resources.

  • Skill in establishing rapport and exercising professional judgment, tact, and diplomacy in communicating with a large diversity of people from a variety of cultural, and economic backgrounds.

  • Ability to professionally handle stressful and difficult situations, and proven sensitivity to customers' needs and concerns.

  • Ability to use independent judgment and initiative, to analyze complex or unique situations, and to develop recommendations.

  • Knowledge and ability to effectively utilize MS Word, MS Outlook, MS Excel and web browsers.


  • Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

  • Job offer is contingent upon a satisfactory clearance based on background check results.

  • Available to work evenings/weekends during peak periods; some domestic travel may be expected.

  • Must be able to withstand the demands of heavy public contact.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:,-faculty-and-staff-issued-for-2021-2022.html