The Registrar's Office at Whittier College seeks an Assistant Registrar of Operations and Student Data to oversee development, implementation, and maintenance of student record processes in Banner and to provide administrative support and supervisory support to staff and faculty in fulfilling department objectives, as well as campus community in fulfilling college-wide objectives. The Assistant Registrar of Operations and Student Data supports Whittier College in executing functions concerning Banner systems set up, workflows, and reporting.
Job Type
Full-Time
Education Level Required
Bachelors
Location City
Whittier, CA 90608, United states
Contact Person
Whittier College HR
Contact Email
whittierjobs@whittier.edu
Contact Phone
5629074200
How to Apply
To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.
The Registrar's Office at Whittier College seeks an Assistant Registrar of Operations and Student Data to oversee development, implementation, and maintenance of student record processes in Banner and to provide administrative support and supervisory support to staff and faculty in fulfilling department objectives, as well as campus community in fulfilling college-wide objectives. The Assistant Registrar of Operations and Student Data supports Whittier College in executing functions concerning Banner systems set up, workflows, and reporting.
Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $60,000 - $65,000; Salary commensurate with experience, skills, and knowledge.
Reports to: College Registrar
Location/Department: Whittier College (Main Campus)/Registrar's Office. This is not a remote position
Responsibilities
Serves as the lead for Banner and Degree Works within the Registrar's office; responsible for testing and training staff as needed
Update and maintain (scribe) the progress to degree software, Degree Works.
Serves as the lead and point of contact for Registrar's office technical needs including but not limited to, exploring new software options, working closely with IT department regarding Registrar's Office IT needs etc.
Maintaining Whittier College catalogue via Acalog, course code, room assignments, and students' major and minor tables
Create and maintain reports from Banner using Argos and providing reports to departments across campus.
Identify and collaborate with IT to implement Banner system improvements to streamline academic processes within the Registrar's office and to maintain, troubleshoot, and enhance our student information system and related systems.
Responsible for providing enrollment reports every 30 days to The National Student Clearinghouse and NSLDS.
Under the guidance of the Registrar, trains and provides additional instruction to staff and faculty as required. Schedules, assigns and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines.
Maintains confidentiality of faculty and student records and files as appropriate and required by law and/or by college and departmental policies.
Process repetitive documents and reports, records data, and files materials.
Follow policies and procedures in maintaining the quality and integrity of data entered in the student system, i.e. making sure data is entered correctly, completely, and consistently.
Assist the Registrar in all activities regarding commencement: ordering diploma covers,
commencement brochure, invitations, etc.
Assist with registration and the preparation of the Class Schedule and Registration Guide.
Assist at the front counter in registering students, answering questions, etc.
Performs other duties as assigned.
Position Specifications and Requirements
Proficiency in Ellucian Banner required, as well as a high level of competency in Degree Works, scribing and maintenance.
Experience with building and running reports and designing data blocks using the Argos report writing tool that interfaces with Banner.
Minimum of a BA degree required; fluency in speaking, reading and writing in English required.
Ability to proofread documents for accuracy in grammar, punctuation, spelling, and content required.
Bilingual preferred
Application Deadline: Until Filled
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.
Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law
