Academic Scheduler, Registrar's Office, Pacific Lutheran University
Brief Description
The Academic Scheduler serves as the campus administrative lead for academic scheduling and the class registration process. This position builds the class schedule each term, schedules classrooms for academic use, and manages the configuration of the student information system for academic terms and courses at all student levels. The Academic Scheduler closely monitors and troubleshoots registration activity during registration periods and manages special registrations. Reports to the Registrar.
Job Type
Full-Time
Education Level Required
None
Location City
Tacoma, WA 98447, United states
Contact Person
PLU Human Resources
Contact Email
humr@plu.edu
Contact Phone
253-535-7185
How to Apply
Go to the Pacific Lutheran University's listing for this job at https://employment.plu.edu/postings/6210 (or click on the link below). Click on the Apply for this job button on the right of the top of the page.
Required Documents
• Cover Letter
• Resume
• List of Three References
Optional Documents
• Letter of Reference 1
• Letter of Reference 2
• Letter of Reference 3
Initiate and administer the classroom scheduling process, including final exams, for academic spaces.
Assign classroom spaces based on department submission and the needs of the university.
Work closely with a variety of constituents including deans, department chairs, administrators, multimedia, facilities managers, programmers, and the registrar regarding issues related to class and classroom scheduling.
Maintain all academic terms, courses, sections, faculty, classrooms, dates, parts of term, and day/time information in Banner for the academic year, Summer Sessions, and Continuing Education to ensure database accuracy.
Employ EMS Campus for the automated scheduling of classrooms, including the importing and exporting of data to and from Banner, according to established procedures.
Stage and oversee the registration process, including student correspondence concerning dates, time tickets, and other relevant information.
Troubleshoot registration errors received by students.
Receive and set up special registrations for students, including independent study, internships, credit by exam, and study away.
Work closely with Hospitality Services to coordinate efficient classroom space utilization for non-academic events.
Serve on university committees including the EMS Technical Team.
Produce class schedule reports for the registrar and other university constituents.
Support the Office of the President in the execution of the PLU Commencement ceremony.
Perform other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge of and commitment to diversity, equity, and inclusion.
Ability to track progress through long and complex processes.
Excellent judgment, communication (both written and verbal), and interpersonal skills.
Focus and attention to detail.
Strong organizational, administrative, and problem solving skills.
A positive attitude and a desire to serve others.
Skills with current technologies such as EMS Campus, Banner student information system, Microsoft Office, Google Apps for Education, and other tools/systems.
Ability to work in a team-oriented setting and a commitment to providing quality service.
Ability to effectively work with multiple projects, constituents, and deadlines.
Required Qualifications:
3 years of related work experience. Education may substitute for some experience.
High school diploma or GED.
Finalist applicants must satisfactorily complete pre-employment background check.
Preferred Qualifications:
Bachelor’s degree.
Registrar’s office experience.
Scheduling experience.
Other Information:
At PLU, diversity is intrinsic to the vitality of learning, resilience and growth. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities. PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation, major holidays off, and many other great university benefits.
