Assistant Registrar for Degree Audit and Graduation

Employer Info:

University of California Riverside

https://jobs.ucr.edu
Job Name
Assistant Registrar for Degree Audit and Graduation
Brief Description
The Assistant Registrar oversees the accuracy and provision of degree audits, curriculum management and conferral of all degrees per Senate regulations and college approvals. In addition, the Assistant Registrar coordinates with the athletic department to ensure that academic certification of all student-athletes. As a member of the office management team, this position plays a key role in creating an office environment that engages the office staff, builds efficiencies to support the campus needs, and reaches the academic community with a high standard of customer service.
Job Type
Full-Time
Education Level Required
Bachelors
Location City
Riverside, CA 92521, United states
Contact Person
Tian Matthews
Contact Email
Tian.Matthews@ucr.edu
Contact Phone
951.827.3402
How to Apply
Please see the full job description and apply at the link below.
Direct Link
Click here for more info
Job Details
Oversees and organizes operations of functional area.
  • Oversees the setup, maintenance, and operation of campus systems for the degree audit/plan, curriculum setup and conferral of all degrees. Ensures sound and consistent practices are followed and assesses whether changes would be beneficial to the campus. Responsible for the testing and troubleshooting for the campus Degree Works undergraduate audits and plans and aspects of the Student Information System - Banner related to graduation and degree conferral.
 20
Monitors employee performance and provides direction and assistance. Coaches and mentors staff and is a resource on complex issues and/or escalated customer service problems.
  • Identifies goals, and provides accountability and support to meet them. Motivates staff. Encourages staff to present new ideas and take initiative.
 15
Develops and implements procedures to streamline and improve operations. Provides guidance and direction to Registrar Specialists on the most complex and sensitive issues and circumstances.
  • Responsible for maintaining current documentation for Registrar staff and campus at large. Analyzes degree audit/plan maintenance, curriculum setup and and conferral of degrees to ensure staff are engaged in methods that maximize the impact on campus-wide initiatives. In addition, collaborates with Athletics to ensure the evaluation, tracking and certification of student-athletes is efficient and meet NCAA and UC Riverside rules. Facilitate campus-wide training in these related areas.
 10
Develops procedures and protocols, and provides quality assurance reviews to ensure compliance with federal, state, University, and external agency regulations, policies, and terms.
  • Designs and utilizes reports, checks and balances, and other measures to safeguard data and policies. For example, monitors maintenance of degree audits to ensure they adhere to Senate approved curriculum and that the audit appropriately reflects a student's completion of degree requirements when the degree is conferred. Additionally, serves as a liaison to academic units, Athletics, and Enrollment Services offices interacting extensively and collaboratively to ensure compliance.
 10
Counsels and evaluates employee performance. 5
Provides training to subordinates. 5
Recommends employees for promotion when warranted. 5
Recommends corrective action, hiring, and separation of employees when appropriate. 5
Ensures protocols are used to meet student record privacy requirements.
  • Applies both university best practices and FERPA to distribution of and access to student records.
 5
Provides feedback to management on gaps of service to clients, and develops new procedures or proposals to changes/enhance the program.
  • Proposes solutions with an emphasis on integrating technology that will streamline and automate processes and reduce manual entry and time. Strives for continuous process improvement and proactive communication with an eye towards maximizing the impact on campus-wide initiatives of growth, enrollment demand and graduation rates.
 5
Handles a wide variety of escalated issues and concerns from students, parents and internal/external clients. Continually seeks ways to improve customer service; proposes changes to policies, procedures or workflow.
  • Engages with campus staff in carrying out degree audit procedures, curriculum maintenance and conferral of degrees. Tactfully and clearly explains office and academic policies and creatively seeks to provide solutions within them.
 5
Ensures staff adheres to internal controls.
  • Audits work to ensure compliance via reports and other methods. Evaluates effectiveness of specific operations and recommends organizational and procedural changes and/or improvements. Follows up with staff member, academic department or other campus constituent to discuss any discrepancies identified.
 5
Participates in occasional professional development conferences and may represent UCR at UC regional meetings 5