The Degree Audit and Graduation Specialist is responsible for the management of the Senate approved curriculum within the degree audit unit for all undergraduate majors, for maintaining the departmental 4-year course plans, ensuring all students are accurately reviewed for graduation, and students with completed curriculum have an appropriate conferred degree. As a member of the Registrar's Office, this position plays a key role in maintaining the integrity of the student record and providing a high standard of customer service. Please note: A Cover Letter is required. The budgeted hiring range for this position is up to $50,000-$74,300.
Please go to the online job posting for a complete review of responsibilities and minimum/preferred requirements.
Key Responsibilities:
Develops and implements registrar core functions such as classroom and course scheduling, degree audits, transcript activities, residency, grading etc.
Responsible for interpretation of academic policy to accurately program (Scribe) the degree audit with Senate approved curriculum requirements for all undergraduate programs. Coordinate with College staff for testing and sign off of all audit changes. Provide consultation to Graduate Division and Graduate School of Education for their individual audits. Errors may stem from inaccuracies in student transcripts, in a student's transfer records, as well as faulty logic in the degree audit program.
Interprets regulations and develops or recommends procedures to ensure compliance and accurate student record maintenance and services. Reconciles large volumes of student data from multiple sources. Identifies and resolves mismatches and errors.
Representing the Registrar's Office, responsible for end to end student record audits. Works with academic advisors, undergraduate admissions and other Registrar staff to research and resolve various problems with individual audits. Errors may stem from inaccuracies in student transcripts, in a student's transfer records, as well as faulty logic in the degree audit program.
Analyzes a variety of student record factors and applies working knowledge of federal, state, University, and outside agency laws, regulations, and policies to determine student record outcomes.
Oversee and obtain new approvals and changes to existing majors/minors/concentrations from the Academic Senate. Directly coordinate updates to the broader campus administrative offices to ensure all entities update documentation and systems appropriately. As the Registrar lead, collaborate with campus staff liaisons to update student information system with new/changed information as appropriate.
Participates in decision-making and testing process regarding the development and maintenance of student record systems.
Implement a test plan to ensure any enhancements or upgrades do not negatively impact the functionality of the campus in relation to the degree audit, 4-year course plan and graduation/degree conferral. Identify, mitigate and report any issues experienced during testing by providing screenshots and documentation for management and computing to review and address. Explores, tests, and makes recommendations to the Assistant Registrar regarding new functionality offered.
Identifies and implements database elements, queries, and reports needed to monitor programs.
Utilize reports to ensure the accuracy of all student records at the time of graduation. This includes proactively reviewing the audit, as well as missing grades, articulated transfer work, etc. Provide specifications for report remediation or new reports to maximize the effectiveness of the data auditing process.
Recommends new or revised internal practices and procedures.
Maintains an eye towards efficiency and improvement by bringing to the Assistant Registrar ideas to minimize challenges. Initiate and engage in a discussion to determine the feasibility of the plan and potential implementation strategies as appropriate. May lead / assist in training advisors and other staff on graduation applications and degree audits.
