The Assistant Registrar will work under the supervision of the Registrar to implement academic and administrative policies and procedures and maintain student academic records. The Assistant Registrar provides support to the Registrar and assists to implement academic and administrative policies and procedures and maintain student academic records.
Job Type
Full-Time
Education Level Required
Some College
Location City
Portland, OR 97230, United states
Contact Person
Angela McLemore
Contact Email
amclemore@uws.edu
Contact Phone
5032063214
How to Apply
APPLICATION, SCREENING AND HIRING PROCESS:
Screening of applicants will begin immediately, and the position will remain open until filled. Please submit a cover letter, a resume and the names and contact information of three professional references.
University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.
University of Western States is an equal opportunity employer.
To apply, visit our website at: https://www.uws.edu/about/employment/.
Click on the large orange button and follow the prompts.
You may attach your materials as Word or PDF documents.
POSITION: Assistant Registrar DEPARTMENT: Registrar REPORTS TO: Registrar CLASSIFICATION: Non-Exempt, Benefitted SCHEDULE: Full Time
SUMMARY DESCRIPTION:
The Assistant Registrar will work under the supervision of the Registrar to implement academic and administrative policies and procedures and maintain student academic records.
DISTINGUISHING CHARACTERISTICS:
The Assistant Registrar provides support to the Registrar and assists to implement academic and administrative policies and procedures and maintain student academic records.
PRIMARY RESPONSIBILITIES:
Maintain the student records database
Implement academic and administrative policies and procedures in the management of accurate student records
Manipulate student information system to generate reports
Review and maintain student information in both online systems and printed records
Assist with organizational details relating to scheduling and registration
Audit transcripts for graduation
Audit records for students taking additional programs
Assist with the organizational details of commencement, including ordering of diplomas
Process transcript and enrollment verification requests for current students and alumni
Assist with NSLDS monthly processing
Assist with certifying veterans
Act as liaison to coordinate activities with faculty, staff, students, community agencies, the offices of Financial Aid, Financial Services, Student Services, and Admissions
Communicate with outside agencies regarding the appropriate provision of documentation in support of current students and alumni
Other duties as assigned
WORK ENVIRONMENT:
Work is performed in a variety of settings including office and campus academic division/department offices. Work pressure, disturbances of workflow, and schedule irregularities are expected and occur on an intermittent basis. Exposure to video display terminals occurs on a regular basis. This position works in a shared office.
PHYSICAL REQUIREMENTS:
Learned physical skill is required to perform keyboarding functions. Minimal physical exertion required.
MINIMUM QUALIFICATIONS:
Strong computer, communication, and analytical skills
Attentive to detail
Adept at working independently and meeting deadlines
Capable of maintaining confidentially and exercising mature judgment
Able to contribute as a member of a team
Available to work occasional evenings and weekends
Experience working in higher education
Experience with student information systems
Experience with Microsoft Office
College classes or degree that support the functions of the Registrar’s office
PREFERRED QUALIFICATIONS:
Experience working in a Registrar’s office
Experience certifying veterans
PowerCampus database
Bachelor’s degree preferred
APPLICATION, SCREENING AND HIRING PROCESS:
Screening of applicants will begin immediately, and the position will remain open until filled. Please submit a cover letter, a resume and the names and contact information of three professional references.
University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.
University of Western States is an equal opportunity employer.
