The Assistant Registrar, Student Records manages daily operations for student records and registration, supervises staff, and ensures data integrity across campus systems. This role serves as a key technical resource and a source of leadership support within Enrollment Services, ensuring that records and registration operations directly support the college's Strategic Enrollment Plan.
Job Type
Full-Time
Education Level Required
Bachelors
Location City
Everett, WA 98201, United states
Contact Person
Human Resources
Contact Email
hr@everettcc.edu
Contact Phone
425-388-9229
How to Apply
To apply, please visit https://apptrkr.com/7064718
First review date (applicant screening begins): 04/15/2026
We are committed to hiring, developing, retaining, and promoting individuals who exemplify the mission, vision, and core values of our institution and possess the skills and experience to meet the needs of our students.
Overview
The Assistant Registrar, Student Records manages daily operations for student records and registration, supervises staff, and ensures data integrity across campus systems. This role serves as a key technical resource and a source of leadership support within Enrollment Services, ensuring that records and registration operations directly support the college's Strategic Enrollment Plan.
TITLE: Assistant Registrar of Student Records
SALARY: $78,506/year
DEPARTMENT: Enrollment Services
REPORTS TO: Dean of Enrollment Services, Registrar
Manage day-to-day operations for student records, including transcript evaluation, transfer credits, placement, state residency determinations for tuition purposes, and graduation requirements
Lead beginning-of-term and end-of-term processing, such as grade submission, term activation, waitlists, enrollment appointments, and student program plan changes
Maintain secure records and reports within the student information system (ctcLink/PeopleSoft)
Oversee data submission to the National Student Clearinghouse
Regularly evaluate workflows and processes to improve operational efficiency and the overall student experience
Departmental Leadership
Supervise, train, schedule, and evaluate assigned staff and student workers
Serve as the primary point of contact for resolving complex student and faculty issues related to student records
Serve as the primary department web and forms editor, managing enrollment communications such as important dates and registration processes
Collaborate with department leadership to align departmental processes with the Strategic Enrollment Plan
Ensure departmental compliance with the Family Educational Rights and Privacy Act (FERPA) and other applicable State, Federal, and College policies and regulations
Serve as department credit card holder, tracking expenses, and reconciling monthly statements
General Duties
Serve on assigned projects, workgroups, and committees, including the Refund Committee
Represent the department and the College in trainings and meetings
Serve as backup Registrar and backup support for the Enrollment Services customer service team and the Welcome Center
Perform other duties as assigned to support departmental operations and meet the needs of the campus
Qualifications
Required Education and Experience:
Bachelor's Degree in communications, marketing, business, public administration, education, or a related field (or equivalent experience)
Three (3) years of progressively responsible administrative experience in admissions, registration, records, credentials, or a related area of higher education
One (1) year of experience in a role with lead and/or supervisory responsibilities
Required Knowledge, Skills, and Abilities:
Knowledge of federal and state laws regarding higher education
Strong written and verbal communication skills
Skill in preparing technical documentation and communication materials
Strong organizational skills with the ability to manage strict deadlines (term start/end processing) and high-volume data entry with accuracy
Ability to work independently and as part of a team that serves high-volume services
Ability to pivot between high-level supervision and detailed data entry as departmental needs shift during the academic cycle
Ability to resolve conflict and handle escalated student or faculty complaints with professionalism
Skill in supervising staff and managing office workflows
Proficiency with office software and database systems
Preferred
Experience within the Washington State Community and Technical College system
Proficiency with student management databases (ctcLink/PeopleSoft preferred), CRM platforms (Element 451), and queue management software (QLess)
Additional Information
Physical Requirements
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Ability to operate office equipment, including computers, printers, and telecommunication devices.
Ability to observe, analyze, and interpret data from various sources.
Ability to prepare and present detailed reports, both in written and audible formats.
Ability to exchange information on the phone, through video conferencing, or in person.
Ability to sit or stand for extended periods while performing routine tasks.
Ability to lift and carry objects weighing up to 25 pounds.
Terms of Employment
Full-time position, Monday through Friday, twelve (12) months per year.
Overtime-eligible, FLSA non-exempt
Exempt from civil service staff member with a year-to-year contract.
Represented by American Federation of Teachers Exempt / Everett Local #6485.
Position is subject to Everett Community College policies and procedures.
Performance will be evaluated annually.
Notice to Applicants
This position is not eligible for an employment visa sponsorship. Applicants must be authorized to work in the United States for any employer.
Background Check
Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.
The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.
Reasonable Accommodations and Non-Discrimination
Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at hr@everettcc.edu or 425-388-9229. For more information see: EvCC3020: Americans with Disabilities Act policy(Download PDF reader)
Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.
Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
